Content Archival Policy
Purpose
This policy defines the guidelines for archival, retention, and removal of content from the Sardar Patel Zoological Park website. The purpose is to ensure that the website remains current, accurate, and relevant to users.
Scope
This policy applies to all content published on the Sardar Patel Zoological Park website including:
- News and announcements
- Events and programs
- Notices and circulars
- Tenders and recruitment
- Documents and forms
- Images and multimedia
Retention Periods
Content will be maintained on the website for the following periods:
| Content Type | Active Period | Archive Period |
|---|---|---|
| News & Announcements | 6 months | 3 years |
| Events & Programs | Until event completion + 1 month | 3 years |
| Notices & Circulars | As per validity | 3 years |
| Tenders | Until completion + 6 months | 7 years |
| Recruitment | Until completion + 6 months | 7 years |
| Forms & Documents | Until superseded | 3 years |
| General Information | Ongoing | N/A |
Archive Process
When content reaches its active period end:
- Review: Content is reviewed for continued relevance
- Archive: Relevant content moves to the archive section
- Label: Archived content is clearly marked with archive date
- Access: Archived content remains accessible via search and archive navigation
Removal Process
Content may be permanently removed when:
- Archive period has expired
- Content is superseded by newer information
- Content is no longer relevant or accurate
- Legal or regulatory requirements mandate removal
Before removal:
- Content is reviewed by authorized personnel
- Necessary approvals are obtained
- Content is backed up for record-keeping
- Removal is documented
Archive Access
Archived content can be accessed through:
- Website search function
- Archive section (when available)
- Written request to the webmaster
Exceptions
The following content is exempt from standard archival:
- Core organizational information
- Permanent policies and guidelines
- Historical and heritage content
- Legal and statutory documents
Responsibilities
- Content Contributors: Responsible for flagging outdated content
- Web Team: Responsible for implementing archival actions
- Department Heads: Responsible for approving removal of content
Contact
For archival-related queries, please contact:
Sardar Patel Zoological Park
Email: contact@sardarpatelzoo.com
This policy complies with GIGW 3.0 content management guidelines.
Sardar Patel Zoological Park . All rights reserved.